AI DECISION LEDGER — COPY/PASTE TEMPLATE

Purpose
Use this template for any decision where AI drafting is allowed but accountability must stay human (incidents, security exceptions, customer comms, pricing, access changes). The output is not “a good narrative.” The output is an auditable decision record.

1) Decision Header
- Decision ID:
- Date/time:
- Workflow type: (Incident / Security exception / Customer comms / Pricing / Access / Other)
- Owner (single accountable person, role + name):
- Approvers (names/roles):
- Expiry/review date (required for exceptions):

2) What is being decided (one sentence)
- Decision statement:

3) Evidence Pack (required)
List primary artifacts only. No uncited claims.
- Tickets/Issues: (IDs + links)
- Docs/Specs: (links)
- PRs/Commits/Deploys: (IDs + links)
- Dashboards/Logs/Traces: (links or saved queries)
- Customer references: (ticket IDs, call notes links)

4) Assumptions (explicit)
Write assumptions as bullets. If an assumption is unverified, label it UNVERIFIED.
- 

5) Options considered (at least 2)
For each option: expected upside, risk, and rollback.
- Option A:
 - Upside:
 - Risks:
 - Rollback:
- Option B:
 - Upside:
 - Risks:
 - Rollback:

6) AI Involvement Log (required if any AI tool was used)
- Tool(s): (ChatGPT Enterprise / Copilot / Gemini / Claude / Other)
- Account type: (Managed enterprise / Personal — personal is disallowed for high-risk workflows)
- Prompt(s): paste exact text or link to stored prompt log
- Output(s): paste exact text or link
- What parts were accepted verbatim vs edited by a human:

7) Final Decision + Rationale
- Final decision:
- Why this option (cite evidence IDs above, not vague reasoning):

8) Implementation Plan
- Steps:
- Owners:
- Timeline:
- Rollback conditions:

9) Communication Plan (if external impact)
- Audience: (customers / internal / regulators / partners)
- Message draft link:
- Approval chain:

10) Post-Decision Review (schedule it now)
- Review date:
- Success criteria (qualitative is fine):
- What would make us reverse this decision:

Operating Rule
If a claim cannot be linked to a primary artifact in the Evidence Pack, it is not eligible to be treated as fact. Mark it UNKNOWN or remove it.